Ultimate Data Flow Diagram Tutorials with Explanation Examples

Last updated on August 7, 2020 by

The data flow diagram is a type of chart that visualizes the flow of information within a business network. It is primarily used to depict the route that information travels before reaching its destination. It is usually confusing to read this type of diagram but is an essential part of any business model. The reason is that it helps users and consumers understand the entire process of that specific business that uses this type of diagram. This eliminates the chances of misunderstanding between customers and sellers.

Get to Know Data Flow Diagram

Data Flow Diagram Symbols

As previously mentioned, a DFD diagram is one of the most confusing diagrams out there. It’s because of the various symbols present within the chart. Needless to say, if you want to totally understand how to read this diagram, then you need to learn the meaning behind each symbol. There four basic symbols present within every DFD, and they are as follow:

  • Process – This type of symbol is critical since it indicates the exact action that is being performed. Every diagram is not limited to just a single process, since it shows the entire sequence of actions within the network. In naming a process for a data flow diagram online, it usually starts with a verb, followed by a noun. The Process symbol is represented by a rectangle with rounded corners.
process symbol
  • Data Flow – Data flow shows the direction where the process is headed. It is represented by an arrow that points either left or right. Each direction represents data flow. For example, outgoing arrows show output data flow, while incoming ones show input data flow from your data flow chart.
data flow symbol
  • Data Store – Storage is essential. in any data management system. That is why it is a must that you include the Data Store symbol within your data chart.
  • External Entity – The last symbol that should appear on your DFD is the External Entity. This represents a person or group that either provides or gives information. However, that is their only purpose as they are not included in any decision making regarding data.

Types of Data Flow Diagram

There are two types of categories of data flow diagrams online. These are the Logical and Physical DFD.

  • Logical Data Flow Diagram – This type of DFD focuses on the business itself. In general, it depicts the flow of the data within the business. It doesn’t concern itself with external factors such as hardware, location, and other physical entities.
  • Physical DFD – As the name implies, this type of DFD shows all the implementations within the system. That includes computers, cable lines, software, and external entities like people and organizations.

Data Flow Diagram Example by GitMind

Food Delivery System
delivery diagram
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This example shows the process it takes to receive a food delivery order. The data flow diagram clearly shows the Customer, using the Food delivery system and them responding back. It also shows the system reaching out to the supplier, and manager at the same time. Once everything is confirmed, the kitchen will be tasked to make the order and will respond to the system for delivery.

Customer Service System
customer service diagram
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This data flow diagram example shows the interaction between the Customer Service system of a railway, and the CS representative and Commuter. It shows that the system serves as the bridge between the representative and the customer.

Trading Platform System
trading platform system
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Lastly, this example will show you the flow of data between Trading Platforms and the Customer. It also shows that a Customer Service Representative, together with a Broker an also in-touch with the system.


A DFD diagram is really hard to understand, especially if it’s your first time seeing it. That is the reason why you read this post. The information above clearly states the purpose, and definition of a data flow diagram. Now, if you are interested in making your own diagram, then you can use GitMind and start making these types of diagrams effortlessly.

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Posted by: on to Tips and Resources. Last updated on August 7, 2020

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  • avatar
    I don't like the fact that there are many arrows and lines in these diagrams. However, you made it easier to understand them which is a great thing. thank you much that you did fair research into this